黑料视频

Helpful Links

Navigate OHIO

Connect With Us

Human Resources
Grosvenor West 103
1 黑料视频
Athens, OH 45701
Human Resources

HR System Training

System Training Materials for Employees

All salaried employees (faculty and staff) paid on a semi-monthly basis submit paid time off through MPI: Absence Management. Employees paid on an hourly bi-weekly basis track their absences in Workforce and will not use the Absence Management feature in MPI to report or request time off.

My ADP

My ADP provides access to online W-2 tax statements for OHIO employees, former employees, and student employees. Newly hired employees will need to wait until the first pay has processed before enrolling. My ADP allows employees to select electronic and/or printed versions of their tax statements. W-2 tax statements for the year 2024 and beyond can be found in My ADP. For past W-2 tax statements before 2024, please visit .

Please keep in mind that you will need to use when logging into My ADP. Multi-factor authentication is a security feature that adds mobile app, text message, or telephone call verification to your login.

How to Elect to Receive Your W-2 Electronically

Beginning in 2024, visit Instructions for Accessing Your 2024 W-2 Tax Statement

MPI provides self-service access for faculty and staff to perform absence management, view current and past pay stubs, view employment history and tax information, manage direct deposit accounts, and update employee benefits.

W-2 tax statements from year 2023 or before can be found in MPI. W-2 tax statements from year 2024 and beyond can be found in My ADP (). 

Please keep in mind that you will need to use multi-factor authentication when logging into My Personal Information. is a security feature that adds mobile app, text message, or telephone call verification to your login.

Manage Direct Deposit Payments

My Personal Information (MPI) 鈥 Direct Deposit Setup

  1. Log In:
    • Visit and log in using your OHIO ID and password.
    • Select Payroll - Manage Direct Deposit from the Navigator Menu.
  2. To Add a Direct Deposit Account:
    • Click Add Deposit Payment.
    • Amount Type: Choose Flat Amount (e.g., enter 500.00 for $500) or Percentage (e.g., enter 50 for 50%).
    • AP Reimbursement: Select Yes or No (one account must have AP Reimbursements).
    • Enter the Account Holder鈥檚 Name and select Account Type (Checking or Savings).
    • Input the Account Number (this is not your debit card number).
    • Enter the bank鈥檚 nine-digit Transit Code (search by institution name if needed).
    • Confirm all information and click Apply.
    • To add more accounts, click Add Another and adjust the Priority order (1 = highest, 2 = next, etc.), then verify and click Continue.
  3. To Edit or Delete a Direct Deposit Account:
    • Edit: Click the Pencil icon, make your changes, and click Apply.
    • Delete: Click the Trash Can icon.
    • Modify Priority: Change the number in the Priority field, verify, and click Continue.
  4. Confirmation:
    • Review your current and proposed payment details on the Manage Payments Review screen.
    • Once verified, click Submit.
    • To view your Net Payment Distribution, scroll to the bottom of your pay slip.

Manage Work Address & Phone Number

My Personal Information (MPI) 鈥 Work Address & Phone Number 

Log In: Visit and log in using your OHIO ID and password.

Update Work Address:

  1. Select Other Misc. Information from the Navigator Menu
  2. Under OU Campus Location, select Update
  3. To update the building name:
    • Click on the magnifying glass icon
    • Type in the building you are looking for, and select Go
    • Click on the radio icon for the appropriate building
    • Click on Select
  4. To update room number:
    • Type in the appropriate room number in the field
  5. Select Apply in the top right corner
  6. Click Next
  7. Review the proposed changes, and then click Submit 

Update Phone Number:

  1. Select Personal Information from the Navigator Menu
  2. Under Phone Numbers, select Update
  3. Enter the phone number:
    • If your phone number has changed, write over the existing number with the new phone number.
    • To add an additional phone number, click the green plus sign.
    • To delete an existing phone number, click the trash can icon.
  4. Select the appropriate phone number type (mobile or cell, work, home, etc.).
  5. Click Next
  6. Review the proposed changes, and then click Submit

Absence Management

My Personal Information (MPI) 鈥 Absence Management

Log In:

  • Visit and log in using your OHIO ID and password.
  • Select Absence Management from the Navigator Menu.

To Enter a PTO Request:

  1. Click the Create Absence button
  2. In the Absence Status field, select Confirmed or Planned
    • Confirmed: an absence that has already occurred. Entered AFTER an absence.
    • Planned: an absence that will occur in the future. Entered BEFORE an absence. Following the approval of a planned absence request, you must log in to the system and change it to confirmed.
  3. In the Absence Type field, select the appropriate option:
    • Vacation Presidential Appointment
    • Sick Presidential Appointment
    • Personal Days Administrative
    • Unpaid Absence
    • Parental (Pilot)
  4. In the Absence Reason field, select the appropriate option:
    • Bereavement
    • Childbirth/Placement
    • Employee Illness/Injury
    • Family Illness/Injury
    • In lieu of sick
    • Medical Provide Visit
    • Military Obligation
    • Parental Leave
    • Vacation
  5. In the Duration field, use the calendar icon to select the start and end date of the absence
  6. In the Duration Hours field, enter the number of PTO hours you are using
    • Note: The system looks at the start date to see if you have enough time accrued. Your PTO balances cannot be negative.
  7. In the FMLA Flag field, select N (no) or Y (yes)
    • If you select Y (yes), in the choose the appropriate option in the FMLA Reason field
  8. In the Comments field, you may enter optional text
    • Note: please do NOT add comments pertaining to medical conditions, diagnoses, or treatments in this space.
  9. Click Next
  10. Review the request and click Submit

To Change a Planned Absence to Confirmed:

Once a planned absence is approved, you must change it to confirmed. 

  1. Next to the appropriate planned absence, click one of the following icons:
    • Details: to view the absence request details.
    • Update: to modify a future planned absence request. It will remain planned.
    • Confirm: to modify and confirm an approved planned absence which has already occurred.
    • Delete: to delete the absence request.
  2. Click Next / Submit
    • When you make changes to a planned request, if goes into the workflow again. 

To View Your PTO Balances:

Select the PTO Balances tab to display your PTO accruals. 

  • By default, accruals are displayed as of today's date.
  • A planned absence will be reflected in your totals when the request is approved by your supervisor. 

For Questions or Assistance:

Contact the Employee Service Center at (740) 593-1636 or uhr@ohio.edu.

Visit Absence Management- FAQs for more information. 

 

Additional Resources:

Absence Management Employee Quick Start Guide

Absence Management Email Settings

Absence Management- Employee User Manual

Workforce is used for time and attendance tracking for student and hourly employees.

Resources: 

System Training Materials for Managers

System Training Materials for Financial Managers

Individual Compensation Distribution (ICD)

Assignment Costing

OBI Reference Guides and Videos

Workforce System Instructions

Workforce is the system used to track time and attendance for student and hourly employees. Below, you will find helpful guides on how to enter time and use Workforce鈥檚 features.

Workforce Employee Instructions

Login

  • Go to .
  • Sign in with your OHIO email and password.

Time Entry

  1. Click My Timesheet under Time Entry. If you have multiple assignments, select the correct one.
  2. If only one week shows, click Show All Weeks to display the full pay period.
  3. Enter time for the pay period
    • Use one of the following formats:
      • 7:00 am 鈥 3:30 pm
      • 07:00 鈥 15:30 (military hours; no AM/PM required)
      • 7.0 鈥 15.5 (military hours and minutes expressed as 100ths of an hour; no AM/PM required)
  4. Review for accuracy and Save.  
  5. After the full work period, correct error exceptions and Submit. This acts as your signature and sends your timesheet to your manager for approval.
Multiple In/Out Times in One Day

When you have multiple time entries on the same day, insert a new row for each additional clock-in/clock-out.

To add or manage rows:

  • Click the plus sign (+) to the left of the job field to add a new row.
  • In the Pay Code field, click the drop-down menu and select the appropriate pay code. Refer to the pay code tables for information on each pay code (expand the "Pay Codes" header to view the tables).
  • Use the drop-down menu next to the plus sign for additional actions (copy, cut, delete, paste, duplicate, or create favorites).
Entering Paid Time Off

Each department determines whether the employee or the manager enters PTO in Workforce. Check with your manager for your department's process.

Only the hours available in your Initial Balance may be used in the current pay period. (You can verify this under the Time Off Balances tab below the timesheet.)

Steps to enter PTO:

  1. Click the plus sign (+) to add a new row.
  2. In the Pay Code field, click the drop-down menu and select the appropriate PTO pay code.
  3. Enter the amount of time:
    • Click in the blank field under the date for which you are entering PTO.
    • Enter PTO as a decimal using hundredths of an hour. Example: 1 hour 15 minutes = 1.25
  4. If you enter PTO that exceeds your initial balance, the system will not allow you to save the timesheet (except for Comp Time balances).
  5. Review totals for accuracy.
  6. Check PTO balances to confirm accruals, Comp Time banked, and usage.
  7. Use Pay Preview to verify all PTO entries.
  8. Save and Submit your timesheet.
Note: All Paid Time Off (PTO) forms are still required by your department and HR.
Time Entries Spanning More Than One Day

Example: Working from 10:00 PM on August 17 to 6:00 AM on August 18

  • Enter Time In as usual for the first day: 10:00 PM on 8/17
  • Enter Time Out using the first day鈥檚 date again: 6:00 AM on 8/17
  • Add a 鈥+鈥 symbol to indicate that the time out occurs after midnight on the next day: 6:00 AM+.
  • Click Save, then review your pay in the Pay Preview tab to confirm the full gross pay calculation.

Adding Comments

Comments are visible to your timesheet manager and stored in the timesheet record. They can help provide context for your entries. Confirm with your manager what details should be included.  

Weekly Comments (Table View): Enter comments in the column to the right of each day, grouped by pay code.

Daily Comments (List View): Enter comments next to the corresponding Time In/Out fields.  

Reloading a Timesheet

The Reload Data option restores your timesheet to its last saved version.

  • Open the More drop-down menu.
  • Select Reload Data.
  • Choose Discard Changes and Reload Data to revert to the original timesheet, or Do Not Reload Data to cancel the reload.

Recalling a Timesheet

  • From the Dashboard, click My Timesheet and select the correct assignment.
  • Locate the timesheet you want to recall.
  • Click the Recall button on the toolbar. (If you do not see this option, refer to the note below.)
  • Make your edits and Save.
  • Resubmit by clicking Submit.

Note:

  • You cannot recall a timesheet that has already been approved by your manager or processed by Payroll.
  • If payroll is not complete, ask your manager to withdraw their approval so you can recall, edit, and resubmit.
  • If the pay period is closed, your manager must complete an amended timesheet.

Additional Features Above the Timesheet

Table or List View

Employees can decide to display their timesheet in List View or Table View. You may change this at any time.  

Copy From Prior Period

You can copy time entries from a previous pay period. This feature only copies regular hourly pay.

Important: Remove any copied hours that fall on a designated holiday unless you actually worked those hours.

To copy hours:

  • Open the More drop-down menu.
  • Select Copy From Prior Period.

Additional Tabs Under the Timesheet

Exceptions Tab
  • Located in the first tab at the bottom of the timesheet.  
  • You can also view errors directly on the timesheet for the specific day.  
  • To filter exceptions by day, select Filter exceptions by day.  

Severity of Exception messages:

  • Info (white): No action is required.  
  • Warnings (yellow): May or may not require corrective action.  
  • Errors (red): Require corrective action. If not corrected, the associated time will not be paid.  
Time Off Balances Tab
The Time Off Balances tab displays Sick, Vacation, Personal, Birthday, and Comp Time for Classified, Admin Hourly, AFSCME, and FOP employees.
  • All PTO is shown in hours available, except Birthday, which is listed as 1 day.

To view balances:

  • Click the Time Off Balances tab at the bottom of the timesheet.
  • Balances are grouped by type: Sick, Vacation, Personal, Birthday, and Comp.

Key Details:

  • Initial Balance: Total hours available at the start of the pay period.
  • For Sick, Vacation, and Personal time, only the hours in the Initial Balance can be used during the current pay period.
  • AFSCME employees can earn Comp Time one day and use it the next.
  • Accrued and Used: Shows detailed usage for each PTO type during the pay period.
  • Accruals occur during the payroll run; new Initial Balances update on the first Friday of a pay period.
  • Ending Balance: Total hours available at the end of the pay period. Accrued time is added after timesheets are exported to Oracle and payroll is processed. New Initial Balances appear the Friday before payday.
Pay Preview Tab
  • Click the Pay Preview tab to view your projected gross pay for the pay period.
  • Use column headers to sort by category.

Details shown include:

  • Work Date
  • Pay Code: Pay codes used during the current pay period
  • Job: Applicable for students and AFSCME employees when 鈥減lus-rated鈥
  • Entity, Source, Organization, Activity, Function, Object Code: Account numbers being charged
  • Rate: Hourly rate for each pay code
  • Amount: Flat pay amounts (e.g., pay adjustments, beeper pay)
  • Unpaid Hours: Lunches and banked comp time
  • Shift Hours: Hours paid for 2nd, 3rd, or weekend shift differentials
  • Paid Hours: Hours multiplied by the rate
  • Pay: Gross earnings for each pay code/day/hours calculation

Notes:

  • Student employees will see gross pay calculations for all timesheets with hours in their Pay Preview.
  • Classified, Administrative Hourly, AFSCME, and FOP employees will see gross calculations for all pay codes used during the pay period.
  • Any time from an amended timesheet will appear in the Pay Preview for the pay period in which it was processed, after export to Oracle.
Schedule Tab

The Schedule tab is similar to the timesheet but also displays lunch deductions for each day.

Manager Actions:

  • Temporary changes can be made directly in the Schedule tab (remember to save).
  • For permanent changes, use Assign Schedules in the Schedules box on the dashboard.
  • For more details, refer to the Manager Timesheet Approval Quick Reference Guide.

How It Appears:

  • Each week typically shows two rows:
    • Row 1: Daily time entries (in/out times) for regular hourly pay.
    • Row 2: Scheduled lunch time in hundredths of an hour (.50 = 30 minutes, .75 = 45 minutes, etc.).
  • Including a lunch in the schedule eliminates the need to clock in/out for lunch. The system automatically deducts scheduled lunch time after four worked hours.

Note: This feature is not available for student employees.

Printing a Timesheet

You can print timesheets for any work period directly from the Time Entry window. Do not use your browser鈥檚 print icon.

To Print:

  • Open the More drop-down menu.
  • Select Print or Print Preferences for additional options.
  • Choose what you want to print and, if desired, save your selections as default.
  • Click Print.

Audit Report

Every employee can run an audit report for any pay period. This report shows all entries and changes saved in a timesheet and identifies the user鈥檚 OHIO ID.

To run an audit report:

  1. From the Dashboard, click View Reports. (Return to the Dashboard first if needed.)
  2. Select Reports About Me.
  3. Click Time Sheet Reports.
  4. Choose Employee Time Audit.
  5. Use the calendar icon in the Pay Period End Date field to select the correct pay period end date.
  6. Click Run Now.
  7. Under Delivery Method, select a format (PDF is the default).
  8. Click Run Now again.
  9. Follow the prompts to view, save, or print the report.

Group 3 Time Entry

Your pay is processed with a salaried contract; however, the Affordable Care Act (ACA) required the university to track the actual hours worked.

You are required to enter your time manually like other employees. As a Group 3 employee, you are entitled to sick and personal paid time off.

Please review the Workforce Employee Instructions for detailed steps on entering your time in Workforce.

Workforce Pay Codes
Pay Codes Entered by Employees
Pay CodeClassificationDescription
Birthday
AFSCME & FOPEmployees entitled to a Birthday Pay enter a 1 to request to use it for a specific day. The system will convert the 1 day to the total hours the employee is scheduled to work.
Comp Earned
Classified, FOP, AFSCME, Admin HourlyUsed when an employee chooses to receive compensatory time for overtime hours instead of time-and-a-half pay.
Comp Paid
Classified, FOP, AFSCME, Admin HourlyUsed when an employee takes compensatory time off. The hours entered cannot exceed the employee's available comp time balance.
Funeral
Classified, FOP, AFSCME, Admin HourlyAFSCME and FOP employees (who have completed the probationary period) may use up to 3 days for arranging and attending the funeral of an immediate family member. They may use up to 2 days of sick time in addition to the 3 funeral days. Classified and Admin Hourly employees may use sick pay code for up to 5 days.
Jury Duty
Classified, FOP, AFSCME, Admin HourlyUsed to record regular work hours lost when an employee is subpoenaed to testify in court or serves on a jury for the United States or State of Ohio.
Lunch Exception
Classified, FOP, AFSCME, Admin HourlyUsed when the lunch taken that day differs from their scheduled lunch deduction.
Military PayClassified, FOP, AFSCME, Admin HourlyUsed to record regular hours lost for temporary military service in the Ohio organized militia, or other reserve components of the armed forces of the United States (including the Ohio National Guard). Cannot exceed 176 hours in a calendar year.
Paid Other Not Wrkd
Classified, FOP, AFSCME, Admin HourlyUsed for any other hours the employee does not work that do not fall under a specific pay code.
Paid Other Wrkd 
Classified, FOP, AFSCME, Admin HourlyUsed for any other hours the employee works that do not fall under a specific pay code.
Personal Day
Classified, FOP, AFSCME, Admin HourlyUsed to record personal hours taken on a specific day. Must be entered in full hour increments.
Reg Hrly Pay
All EmployeesUsed to record in/out times for each day worked during the pay period.
Relief Wrkr Dbl Sft
Heating Plant only
Allows heating plant relief workers to work a double shift without incurring overtime for the day and provides a day off later without using PTO.
Sick
Classified, FOP, AFSCME, Admin HourlyUsed to record sick time hours taken on a specific day.
Training & Professional Development
Classified, FOP, AFSCME, Admin HourlyUsed to record training hours.
VacationClassified, FOP, AFSCME, Admin HourlyUsed to record vacation hours taken on a specific day.
Voluntary Firefighter
Classified, FOP, AFSCME, Admin HourlyEmployees may use up to 80 hours per year to respond to emergencies while at work.
Pay Codes Entered by Managers
Pay CodeClassificationDescription
Managers may change punches recorded under Reg Hrly Pay to any of the following:
Call Back SchedAFSCME & FOPEmployee is guaranteed a minimum of 3 hours pay. The system automatically generates the difference between the time designated as Call Back Scheduled and the guarantee.
Call Back UnschedAFSCME & FOPEmployee is guaranteed a minimum of 4 hours pay. The system automatically generates the difference between the time designated as Call Back Unscheduled and the guarantee.
Flight InstrAviation Students only 
Managers may enter time using the following pay codes, which record hours in elapsed time format:
Beeper PayAFSCME onlyUsed when an AFSCME employee must carry a beeper. This is entered as a dollar amount and is limited to $150 per week.
Emergency ClosureClassified, FOP, AFSCME, Admin HourlyUsed to record the hours to be worked during an emergency University closure.
Emergency WorkedClassified, FOP, AFSCME, Admin HourlyUsed to ensure proper compensation is an employee is required to work during an emergency.
Excused AbsClassified, FOP, AFSCME, Admin HourlyInformation pay code used to record an excused unpaid absence.
HolidayClassified, FOP, AFSCME, Admin HourlyIf holiday hours do not automatically post to an employee's timesheet, the manager may enter the holiday hours. Part time employees MUST have a schedule template applied to their record to receive holiday pay.
Lunch ExceptionClassified, FOP, AFSCME, Admin HourlyUsed when the lunch taken that day differs from their scheduled lunch deduction.
Occup InjuryClassified, FOP, AFSCME, Admin HourlyUsed to complete the workday for an employee who was injured on the job.
OvertimeClassified, FOP, AFSCME, Admin Hourly, StudentsWorkforce will automatically calculate overtime on a timesheet. This pay code should not be used without consulting payroll first.
Unexcused AbsClassified, FOP, AFSCME, Admin Hourly, StudentsInformation pay code used to record an unexcused unpaid absence.
EE Credit Card TipsStudents only 
EE Declared Cash TipsStudents only 
Employer Tip CreditStudents only 
Student MealsStudents only 

Workforce Student Employee Instructions

Login

  • Go to .
  • Sign in with your OHIO email and password.

Time Entry

  1. Click My Timesheet under Time Entry. If you have multiple assignments, select the correct one.
  2. If only one week shows, click Show All Weeks to display the full pay period.
  3. Use the Job drop-down menu to select the correct job.
  4. Enter time for the pay period
    • Use one of the following formats:
      • 7:00 am 鈥 3:30 pm
      • 07:00 鈥 15:30 (military hours; no AM/PM required)
      • 7.0 鈥 15.5 (military hours and minutes expressed as 100ths of an hour; no AM/PM required)
  5. Review for accuracy and Save.  
  6. After the full work period, correct error exceptions and Submit. This acts as your signature and sends your timesheet to your manager for approval.
Multiple In/Out Times in One Day

If you leave work for a break (e.g. lunch, appointment, etc.) you must clock-out and back in to report your time away. When you have multiple time entries on the same day, insert a new row for each additional clock-in/clock-out.

To add rows:

  • Click the plus sign (+) to the left of the job field to add a new row.
  • Use the Job drop-down menu to select the correct job.
  • Enter your clock-in/clock-out times.
  • Use the drop-down menu next to the plus sign for additional actions (copy, cut, delete, paste, duplicate, or create favorites).

Adding Comments

Comments are visible to your timesheet manager and stored in the timesheet record. They can help provide context for your entries. Confirm with your manager what details should be included.  

Weekly Comments (Table View): Enter comments in the column to the right of each day, grouped by pay code.

Daily Comments (List View): Enter comments next to the corresponding Time In/Out fields.  

Reloading a Timesheet

The Reload Data option restores your timesheet to its last saved version.

  • Open the More drop-down menu.
  • Select Reload Data.
  • Choose Discard Changes and Reload Data to revert to the original timesheet, or Do Not Reload Data to cancel the reload.

Recalling a Timesheet

  • From the Dashboard, click My Timesheet and select the correct assignment.
  • Locate the timesheet you want to recall.
  • Click the Recall button on the toolbar. (If you do not see this option, refer to the note below.)
  • Make your edits and Save.
  • Resubmit by clicking Submit.

Note:

  • You cannot recall a timesheet that has already been approved by your manager or processed by Payroll.
  • If payroll is not complete, ask your manager to withdraw their approval so you can recall, edit, and resubmit.
  • If the pay period is closed, your manager must complete an amended timesheet.

Additional Features Above the Timesheet

Table or List View

Employees can decide to display their timesheet in List View or Table View. You may change this at any time.  

Copy From Prior Period

You can copy time entries from a previous pay period. This feature only copies regular hourly pay.

Important: Remove any copied hours that fall on a designated holiday unless you actually worked those hours.

To copy hours:

  • Open the More drop-down menu.
  • Select Copy From Prior Period.

Additional Tabs Under the Timesheet

Exceptions Tab
  • Located in the first tab at the bottom of the timesheet.  
  • You can also view errors directly on the timesheet for the specific day.  
  • To filter exceptions by day, select Filter exceptions by day.  

Severity of Exception messages:

  • Info (white): No action is required.  
  • Warnings (yellow): May or may not require corrective action.  
  • Errors (red): Require corrective action. If not corrected, the associated time will not be paid.  
Pay Preview Tab
  • Click the Pay Preview tab to view your projected gross pay for the pay period.
  • Use column headers to sort by category.

Details shown include:

  • Work Date
  • Pay Code: Pay codes used during the current pay period
  • Job: Applicable for students and AFSCME employees when 鈥減lus-rated鈥
  • Entity, Source, Organization, Activity, Function, Object Code: Account numbers being charged
  • Rate: Hourly rate for each pay code
  • Amount: Flat pay amounts (e.g., pay adjustments, beeper pay)
  • Paid Hours: Hours multiplied by the rate
  • Pay: Gross earnings for each pay code/day/hours calculation

Note: Student employees will see gross pay calculations for all job/assignment timesheets with hours in their Pay Preview. You do not need to switch between assignments to view your full pay.

Printing a Timesheet

You can print timesheets for any work period directly from the Time Entry window. Do not use your browser鈥檚 print icon.

To Print:

  • Open the More drop-down menu.
  • Select Print or Print Preferences for additional options.
  • Choose what you want to print and, if desired, save your selections as default.
  • Click Print.

Audit Report

Every employee can run an audit report for any pay period. This report shows all entries and changes saved in a timesheet and identifies the user鈥檚 OHIO ID.

To run an audit report:

  1. From the Dashboard, click View Reports. (Return to the Dashboard first if needed.)
  2. Select Reports About Me.
  3. Click Time Sheet Reports.
  4. Choose Employee Time Audit.
  5. Use the calendar icon in the Pay Period End Date field to select the correct pay period end date.
  6. Click Run Now.
  7. Under Delivery Method, select a format (PDF is the default).
  8. Click Run Now again.
  9. Follow the prompts to view, save, or print the report.

Time Clock Users

Time clock employees are able to view their timesheets the same way that manual entry employees enter their hours.

  • Go to .
  • Sign in with your OHIO email and password.
  • Once logged into Workforce, click My Timesheet in the Time Entry box.
  • Find your desired pay period timesheet by toggling the pay period arrows.
  • Do not change your swiped in/out entries on your timesheet. 

Minutes Worked to 100ths of an Hour
Min100thMin100thMin100thMin100th
1.0216.2731.5246.77
2.0317.2832.5347.78
3.0518.3033.5548.80
4.0719.3234.5749.82
5.0820.3335.5850.83
6.1021.3536.6051.85
7.1222.3737.6252.87
8.1323.3838.6353.88
9.1524.4039.6554.90
10.1725.4240.6755.92
11.1826.4341.6856.93
12.2027.4542.7057.95
13.2228.4743.7258.97
14.2329.4844.7359.98
15.2530.5045.75  
What happens if I forget to submit my timesheet?

The approver can approve the timesheet without an employee鈥檚 approval. You will be paid for all reported hours. 

What happens if the approver fails to approve my timesheet?

The employee will be paid. The approver will receive an email notification for any unapproved timesheet. This requires the submission of a hand-signed print of the WF timesheet. 

What happens if I submit my timesheet and then realize that I need to make changes?

You may recall your timesheet if it has not yet been approved by your supervisor. For detailed instructions on recalling a submitted timesheet, review the Workforce instructions. 

If the timesheet has already been approved by your supervisor, you must contact the supervisor and ask them to remove their approval. 

What happens if I change timesheet approvers in the middle of a pay period?

All information entered on the timesheet goes to the new approver. 

What is a Lunch Exception, and when should it be entered on the timesheet?

Employee schedules include allotted time scheduled for lunch breaks. The system automatically takes the scheduled lunch after 4 worked hours. When the actual lunch break varies from the schedule, the Lunch Exception pay code is used to record the actual amount of time taken. If no lunch is taken, enter a zero. No entry is needed when the scheduled lunch is the same as lunch taken. 

Example: An employee works for four hours and fifteen minutes, did not take a lunch, and left work for the day. The employee is automatically scheduled for a 1-hour lunch break. If a Lunch Exception is not entered, the system will deduct that lunch break from the hours worked in excess of 4, and the employee will not be paid for the fifteen minutes they worked after the 4-hour mark. 

How do employees earn comp time?

Used when employees want to 鈥渂ank鈥 their overtime hours for a week (Classified, FOP, Admin Hourly) or for a day (AFSCME only) as 鈥渃omp time鈥 rather than be paid the time-and-a-half rate for those hours. The employee enters the number of OT hours they want to bank as comp earned. Those hours that the employee banks are automatically multiplied by 1.5 and added to the employee鈥檚 comp time bank to be used as early as the following week (Classified, FOP, Admin Hourly) or the following day (AFSCME). Comp Time cannot be banked until the total hours for the week exceed 40 (Classified, FOP, Admin Hourly) or until the hours exceed 8 or 10 for a day, depending on the AFSCME employee. The number of hours requested to be banked must not exceed the number of overtime hours worked during the week or day. Use the Pay Preview as your guide to banking comp time. Look for the OVERTIME pay code, which indicates on which days to bank your comp time.  

Note: Totals line shows comp earned hours deducted from reg hrly pay hours to result in a lower total because the total indicates paid hours. 

What is an FLSA Adjustment?

When over 40 hours are worked in a week, the Fair Labor Standards Act requires the employer to determine an average rate of pay for the week based on the number of worked hours, the rates of pay for those worked hours, and the specific flat amounts paid to the employee for the week. The average rate is multiplied by 0.5 to determine the half hour rate. If the half hour portion of overtime pay due on the worked hours exceeds the half hour portion of the overtime being paid to the employee for the week, the employee鈥檚 earnings must be adjusted to include the difference. This difference is the FLSA Adjustment.  

This happens systematically. No entries required.